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Altium LLC招聘①Executive Assistant ②OD Manager

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本帖最后由 slsfloyd 于 2023-1-6 09:12 编辑

Job Title: Executive Assistant of Office of President
Reporting to: SVP, Performance & Productivity
Work Location: La Jolla, San Diego, CA, US

About the job:


We are seeking an Executive Assistant to join our growing team. The Executive Assistant must be proficient in all aspects of corporate administration, including having exceptional skills for managing active calendars of appointments, managing cost center budget, meeting coordination and event management, composing, editing and preparing correspondence which will include confidential information, arranging complex and detailed travel plans, itineraries, agendas for both domestic and international travel. In addition, this person may be asked to help coordinate company- wide events and communications, and coordinate with third parties on such activities.

You will gain a strong understanding acrossall functions about how we bring our innovation and growth plans to market in order to grow business and revenue, all while keeping a strong team spirit and culture. You will play an important role shaping the culture, organization and connectivity of the team.


Responsibilities


  • Completes a broad variety of administrative tasks: managing an extremely active calendar of appointments; collect, consolidate and analize the data to generate reports; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; and coordinating/ organizing both domestic and international travel.
  • Ensures a high standard of service and confidentiality to stakeholders, shareholders and corporate partners is maintained and enhanced. Provides a bridge for smooth communication. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Adapts and adjusts to a rapidly changing environment where priorities are shifting daily.
  • Attend staff and department meetings and assist in administrative management of the meetings; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required.
  • Ability to effectively represent the company in external settings (collaborators, partners, conferences).
  • Seeks out, builds, and maintains trusting and collaborative relationships and alliances with others inside and outside of the organization.
  • A wide degree of creativity and latitude is expected. Content expert in Administration. Defines what broadly needs to be accomplished or built in order to meet the implicit and explicit needs of internal and external stakeholders. Successful leadership and management of strategic projects and Administrative matters. Strong track record of demonstrated success.
  • Demonstrates and inspires confidence and trust of others. Maintains the highest standards of personal integrity. Shows consistency between words and actions. Has a consistent track record of delivering on commitments. Presents the facts fairly and openly without bias.
  • Acts in the best interest of the business even when in conflict with own self interests. Deals constructively with own failures and mistakes. Seeks feedback to improve performance.
  • Adapts behavior in response to feedback and experience. Pursues opportunities to develop oneself. Demonstrates awareness of own strengths and weaknesses. Effectively enables others to navigate in ambiguous situations.
  • Performs other functions and duties as required.




Qualifications


  • Extensive experience in providing VP-level support and assistance at the highest corporate levels. 5+ years supporting executives at the C-suite level is preferred or equivalent.
  • Excellent social skills, project coordination experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors required
  • Demonstrated relevant experience with Microsoft Office Suite and a general understanding of IT technology.
  • Excellent organizational, record keeping and communication skills (oral and written).
  • A strong work ethic to generate high quality work under tight deadlines.
  • Must have a can-do attitude, be resourceful, and have an approachable demeanor.
  • Ability to anticipate and be proactive is critical (see the potential train wreck coming and step in to fix without direction from someone).
  • Diploma, college degree preferred or other relevant qualifications.
  • Fluent in Both English is must, Mandarin is a plus.



Title: Manager, Organization Effectiveness

Reporting to: SVP, Performance & Productivity
Work Location: La Jolla, San Diego, CA, US

Role Purpose
The Organizational effectiveness manager works in the Office of President in Altium, they will focus exclusively on creating and improving organizational effectiveness within Altium Globally. They may use their expertise in performance assessment & analysis to analyze current procedures, structures, projects and policies in order to determine the overall effectiveness of an organization.


Core Requirements
  • Evaluating existing business operations, participating in the development of process changes, and working with people to implement the changes.
  • Be responsible for the offices smoothly running and has all the resources required to meet its objectives within agreed financial parameters across the globe.
  • Define project scope and develop integrated project plans.
  • Work with cross functional stakeholders and provide strategic oversight of multiple compliance governance programs, to drive end to end completion of compliance initiatives and goals.
  • Communicate and coordinate with all levels of project stakeholders, check resource possibilities, find, warn and remove possible risks and bugs to make the project go smoothly.
  • Implement and track OKR and KPI plans which leaders setting well-defined goals for employees and outlining ways to efficiently execute those goals.
  • Management implementing clear decision-making processes and communication pipelines.

Professional Skills
  • Strong ability to manage relations with a large variety of stakeholders
  • Strong ability to present, communicate and pursue top-level management teams
  • Planning and organizational analysis skills
  • Strong analytical and problem solving skills
  • Multi-tasking skills
  • Financial skills is a plus
  • Outstanding written and verbal communication, presentation skill in English, and other languages (Mandarin/Russian/German/Ukrainian/Polish) is a strong plus

Experience Requirements
  • Bachelor degree above in business management-related majors, or mathematics, finance,economics or social related majors.
  • At least 5 years of working experience in a dynamic multinational company.
  • Experience in the high-tech industry, especially in software companies is strongly preferred, knowledge of cloud/SaaS business is a strong plus.
  • Strong experience in articulating complex concepts in a clear and concise manner to a range of audiences from C-suite to users of different departments.

Characteristic Requirements
  • Take responsibility, sense of ownership
  • Analytical
  • Business Acumen
  • Adaptability to changes
  • Effective under stress
  • Detail-Oriented
  • Data sensitive

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 楼主| slsfloyd 2023-1-10 13:14:59 | 显示全部楼层
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