Vitamin World招聘Office Manager

Office Manager

Do you have a passion and desire to work in the growing Vitamins and Supplements Industry? Vitamin World, one of the leading Retailers in the Health and Wellness Industry for the past 40 years, is hiring! We are seeking an Office Manager to join our expanding dynamic team in our new Beverly Hills, CA Office. If you believe you have the necessary qualifications to excel in this position, look no further than Vitamin World!
 

The Office Manager will perform a variety of administrative tasks and support our company’s leadership. Responsibilities include managing calendars, making travel arrangements and translating communications.  Provides high-level administrative support by conducting research, preparing reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

 Responsibilities and Duties:

• Prepare translations of documents, emails, and presentations between English and Mandarin ensuring the translations convey original meaning and tone
• Serve as an interpreter to facilitate communication between English and Mandarin speaking teammates
• Proofread translated texts for grammar, spelling and punctuation accuracy
• Follow up with internal team members to ensure translation meets their needs and intent
• Edit content with an eye toward maintaining its original format (e.g., font and structure)
• Work with business leaders to create and maintain business processes 
• Copies, sorts, and files records related to office activities, business transactions, and other matters
• Prepares various documents, letters, memos, forms, and reports according to instructions
• Sorts incoming mail and delivers to appropriate department or individual; processes outgoing mail
• Operates office machines including copiers, scanners, phone and voicemail systems, computers, and other standard office equipment
• Responds to and resolves administrative inquiries and questions
• Make travel and accommodation arrangements
• Coordinates and schedules travel, meetings, and appointments for executives
• Prepares schedule for meetings, records and distributes minutes 
• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Format information for internal and external communication – memos, emails, presentations, reports
• Minor Accounting duties
• Performs other related duties as assigned

 

Qualifications:

• High School degree or equivalent professional experience
• Work experience as an Office Manager, Executive Assistant, or similar role
• Excellent MS Office Suite knowledge (PowerPoint, Excel, Visio)
• Fosters a collaborative, cross-functional, data-driven, and growth-focused culture
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Proficient in Mandarin language- both written and verbal communication skills

Able to work evening hours as needed

The expected salary range for this position is $65,000 - $70,000 annually, based on experience.

Vitamin World is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

办公室经理
你是否有热诚在不断发展的维生素和补品行业里工作？ 维他命世界是过去 40 年来健康和保健行业的领先零售商之一，目前正在招聘！我们正在寻找一名办公室经理加入我们正在扩大的充满活力的团队，在加利福尼亚州比佛利山庄新办公室。如果您相信自己具备胜任这一职位的必要资格，那么维他命世界就是您的最佳选择！
办公室经理将执行各种行政任务来支持我们公司的领导层。职责包括管理日历、安排旅行和翻译通信。通过开展研究、准备报告、处理信息请求和执行文书工作（例如准备信件、接待来访者、安排电话会议和安排会议）来提供高级行政支持。

责任和义务：
• 准备中英文文件、电子邮件和演示文稿的翻译，确保翻译传达原意。
• 担任翻译员，以促进说英语和普通话的队友之间的交流
• 校对翻译文本的语法、拼写和标点符号的准确性
• 跟进内部团队成员以确保翻译符合他们的需求和意图
• 编辑内容时保持其原始格式（例如，字体和结构）
• 与业务领导一起创建和维护业务流程
• 复印、整理和存档与办公室活动、商业交易和其他事宜相关的记录
• 根据指示准备各种文件、信件、备忘录、表格和报告
• 对收到的邮件进行分类并递送给适当的部门或个人；处理外发信件
• 操作办公设备，包括复印机、扫描仪、电话和语音邮件系统、计算机和其他标准办公设备
• 回应并解决行政查询和问题
• 安排旅行和住宿
• 协调和安排高管的差旅、会议和预约
• 准备会议日程、记录和分发会议记录
• 作为高管、员工、客户和其他外部合作伙伴之间的联络点
• 及时准确地管理信息
用电脑来计划处理内部和外部的交流——备忘录、电子邮件、演示文稿、报告
• 轻微的会计职责
•        履行分配的其他相关职责
资格：
• 高中学历或同等专业经验
• 有办公室经理、行政助理或类似职位的工作经验
• 出色的 MS Office 套件知识（PowerPoint、Excel、Visio）
• 促进协作，跨职能、以数据驱动和以增长为中心的文化
• 杰出的组织和时间管理能力
• 出色的口头和书面沟通能力
• 谨慎和保密
• 精通普通话——书面和口头沟通能力

能够根据需要在晚间工作

根据经验，该职位的预期薪资范围为每年 65,000 美元至 70,000 美元。

Vitamin World 是一个机会均等的雇主。合格的申请人将获得就业考虑，不分种族、肤色、宗教、性别、性取向、性别认同、国籍、残疾或受保护的退伍军人身份。